How the checklist works
Every party has the same backbone: set the date, invite people, plan food, decorate, and enjoy it. On top of that, each type of party has a few extra jobs. A kids' birthday needs favors and helpers, while a baby shower needs games and a gift-opening plan. Pick your party type and those tasks are added for you.
Set your party date and each task shows the date it's due by. Ticks are saved in your browser, so you can come back to it all through your planning.
The planning timeline at a glance
| When | Focus |
|---|---|
| 4 to 6 weeks before | Date, guest list, venue, theme and invitations |
| 2 to 3 weeks before | Menu, cake, decorations and activities |
| 1 week before | Chase RSVPs and write the shopping list |
| A few days before | Shop and prep make-ahead food |
| The day before | Clean, set up and charge devices |
| Party day | Decorate, set out food and enjoy it |
Short on time?
If the party is in two weeks, don't panic. Send digital invitations today, keep the menu simple, and buy decorations in one trip. The checklist still works; tasks with past due dates are simply the first ones to do.
Track replies with the guest list template and RSVP tracker, and set a party countdown to share with guests.
Frequently asked questions
How far in advance should I plan a party?
About four to six weeks is comfortable for most home parties. Big events like graduations or showers in busy seasons may need more.
When should I send party invitations?
About three to four weeks before the party, with an RSVP date one to two weeks before it.
Is my checklist saved?
Yes, your ticks are saved in this browser on this device. Use Print for a paper copy.
Can I use this for a surprise party?
Yes. Pick the closest party type and add a few extra steps of your own, like a plan to get the guest of honor there on time.
Results are planning estimates based on common guidelines. Adjust them for your guests and menu.
Spotted a mistake? Email [email protected] and we'll check it.